How to use Zoom: 10 tips and tricks for better video meetings.
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The virtual background feature allows you to display an image or video as your background during a Zoom Meeting. This feature works best with a green screen and uniform lighting, to allow Zoom to detect the difference between you and your background. You can also upload your own images or videos as a virtual background. There are no size restrictions when adding your own virtual backgrounds, but we recommend cropping the image to match the aspect ratio of your camera before uploading it.
The Communication Office has prepared 4 Zoom virtual background templates for use. This process can take quite some time depending on how big your recording file is and how fast your computer is. It is common for the process to take anything from 10 minutes to an hour.
You will see a progress bar in the middle of the recording which indicates where it is in the process. If you need to do more complex editing, such as removing a section from within the middle perhaps, then please see here for instructions.
It's easy when you change your Zoom background so that you appear like you're on flying on the Millennium Falcon or sitting on the Iron Throne. Over the last few years, millions of people have been using Zoom to attend work meetings, participate in online classes and keep up with friends and family. But even if you know how to use Zoom , you may not be sure how to change your Zoom background. Many people have discovered and enjoyed using the setting that allows you to add a virtual background, which swaps out the real-life background with a video or image.
No green screen is required. Web conferencing service Zoom offers these features and more, some of them hidden options in advanced menus. The tricks and tips below will show you how to use the app better to work, learn, and communicate with others virtually. Some of these tips include ways that you can connect Zoom with other popular apps to automate your work.
Zapier is an automation platform that lets you connect your favorite apps to save time, cut down on tedious tasks, and focus on the work that matters most. Our automations are called Zaps, and you'll see several pre-made Zaps which we call Zap templates throughout this piece.
To get started with a Zap template, just click on it, and we'll guide you through customizing it—it only takes a couple minutes. You can read more about setting up Zaps here. Note: To set up integrations between Zoom and Zapier, you need a paid Zoom account. Free account holders don't have access to the Zoom API.
If you run a lot of meetings—for example, with clients—but don't have an assistant, you might want to connect your scheduling app, Zoom, and your calendar. Whenever someone books an appointment in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar. Here are some pre-built Zaps to power this workflow, but you can create a Zap with whatever apps you use. To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack.
We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically. For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet. Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees.
Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together.
This option is popular with educational groups who use Zoom as their virtual classroom. How you do this will depend on which platform you're using, but you can refer to Zoom's documentation for setting up your recurring meeting.
Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it's a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you'll have to generate a new one then. Say you're using Zoom to hold a mandatory event, like a university lecture or a safety training session.
You probably want to know who attends. You can get that information from a report once the meeting is finished. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.
Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner. In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.
For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. For a large Zoom meeting, a background image that is too busy or detailed runs the risk of being distracting to the other meeting attendees.
When you want to stand out without attracting too much attention, a solid image background that is more than a blank black or white box hits the sweet spot. The Open Content Program from the J. Paul Getty Museum and the Getty Research Institute is where you'll find over , free, downloadable images of works of art. Source: The Getty. To take your next Zoom meeting to the next level— and by next level, I mean next galaxy— set your background to a shot of the cosmos.
Source: Pixabay. To have the environment of your next Zoom meeting match the environment outside your window, set your virtual background to a crisp fall woodland scene. To add a layer of peace to your next virtual meeting, set your Zoom background to an image of a vibrant forest under a calming layer of fog.
To transport you and your colleagues far, far away choose a free Zoom background image of one of the wonders of the world— like the Northern Lights— to spark creativity. The ultimate sign of progress and strength, set your Zoom background to an artful image of sand dunes to inspire your team to always be moving forward.
If you want to get creative, try designing your own Zoom background image. Use a photo you've taken or check out free stock photo sites like Unsplash , Pexels , and Pixabay to find a fun Zoom background image. Whether you want to change your background to a photo of your pet or favorite vacation destination, you'll need to crop your image so it fits Zoom's background image dimensions.
Your image will need to have an aspect ratio of
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